Office Manager – Charity (12 month FTC)

Simpson Judge
Published
10th April 2019
Location
City Of London, United Kingdom
Category
Job Type
Salary
£25000 - £30000 per annum

Description

12 Month Fixed Term Contract
£30,000 p.a.
Immediate Start

I am currently searching for an experienced Office Manager to fulfil a 12 month fixed term contract, on behalf of a well known and very well regarded charity that specialise in providing additional support to vulnerable adults. In brief, the key focus of this role is to ensure the smooth and professional running of the head office, with a focus on providing excellent customer service to visitors and a professional office management service to employees

Key duties will include:
* Ensuring all visitors to Head Office are well looked after and receive a positive customer experience
* Ensuring the office environment is developed and maintained to a level that supports the customer experience expected
* Receptionist rota management for London and Manchester offices
* Maintaining the upkeep of office equipment such as photocopiers, furniture, lighting, etc.
* Ensuring the working environment is light, bright and clean
* Ensuring all contractors fulfil their contractual obligations
* Responsible for delivering an effective room booking service, with all the facilities working and easy to use
* Responsible for all aspects of post including franking machines, postal collections, and distribution of incoming post
* Ordering and maintaining stationery supplies
* Managing keys, key holders and pass cards to ensure the physical security of the offices
* Maintaining the health & safety management systems and all associated documentation for the London and Manchester head offices
* Maintaining the environmental management system (EMS) is accordance with the ISO14001 standard
* Key point of contact for office and environmental audit
* Working collaboratively with PAs and administrators to build the good relations needed to foster two-way cover and mutual support across departments as required

In order to be successful in this role you must have:
* Experience in an Office Manager role in a large and / or multi-site environment
* Experience of operating and maintaining health & safety management systems including fire regulations
* Experience of office management functions and liaising with internal and external suppliers to ensure services and support are provided in a timely manner
* Strong people management skills – in particular line management of direct reports to achieve expected levels of individual performance and collective customer service
* Good knowledge of Microsoft Office suite, including Excel and Word
* Good telephone manner and communication skills
* Positive can do attitude
* Natural ability to work collaboratively across business units and departments in order to promote & maintain effective working relationships for mutual benefit
* You must be able and willing to roll up sleeves and get stuck in with all tasks as required including those normally carried out by the reception staff such as answering telephone calls and administration tasks

In return you will receive a salary of up to £30,000 p.a. dependent on experience.
You will be working for a progressive, forward thinking Charity, who change lives for the better every day.

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