HR and Office Manager – Charity

Simpson Judge
23rd May 2019
London, United Kingdom
Job Type
£30000 - £32000 per annum


Permanent, 35 hours per week, up to £32,000 p.a.

I am currently searching for a HR and Office Manager on behalf of a charity that supports children & young adults across the UK. Based in North London, this charity have been supporting those in need for over 25 years. This role represents an excellent opportunity to work for and support a great cause. This post is subject to an enhanced criminal record check under the arrangements established by the Disclosure & Barring Service.

In brief, key duties will include:
Human Resources (HR)
o Being the main day-to-day HR contact for staff, providing support and, when necessary, liaising with external HR advisers and implementing any required action in line with advice
o Ensuring compliance and adherence to the Charity’s policies, taking steps to ensure best practice is maintained
o Preparing and updating of job descriptions/person specifications
o Administering the recruitment process, including advertising vacancies and organising interviews, issuing offers of employment and employment contracts as required and organising appropriate induction
o Administering the process of pre-employment and on-going checks, including references and Disclosure & Barring Service disclosures
o Administering the Workplace Pension Scheme
o Managing the company training schedule in it's entirety, and helping to identify where further staff training and development would be advantageous
o Keeping up to date with HR legislation and updating all HR policies

Office Management
o Developing, maintaining and publicising an organisation-wide calendar of events and activities o Overseeing hospitality for visitors, including set up and refreshments
o Providing project support as directed and following up deadlines/actions
o Providing occasional cover, as required, for other staff, including on Reception/switchboard
o Organising relevant health and safety training for staff as required, including first aid and fire safety
o Conducting risk assessments as required by legislation and are reviewed at relevant intervals and maintaining records of the same
o Ensuring that all respective Health and Safety documents are properly stored and archived
o Organising the maintenance, upkeep and security of premises, the preparation of maintenance schedules and the efficient operation of all facilities
o Ensuring compliance with legal obligations and regulatory requirements

In order to be successful in this role, you will need to possess the following;
• Experience of working in a similar role and working environment
• Relevant professional qualification or evidence of equivalent professional training; ideally CIPD
• Excellent spoken and written communication skills in English, with a fluent writing style and good practical knowledge and use of English language and grammar
• Good numeracy skills
• Strong organisational skills with the ability to prioritise and manage workload
• Excellent attention to detail
• Office IT skills including Outlook, Word, Excel, PowerPoint
• Flexible, practical, hands-on approach to work and the ability to manage a diverse portfolio of work, to work under pressure and on own initiative
• Strong relationship-building skills with the ability to work collaboratively with a wide range of people, both inside and outside the organisation
• A professional approach and the ability to be tactful, diplomatic and maintain confidentiality
• A willingness to learn new skills and evidence of continuing professional development
• The ability, and desire, to work with people with learning disabilities
• Experience of organising and supporting events
• Experience of taking formal minutes of meetings

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