Executive Assistant

19 March 2024

~ Executive Assistant to Founding Director
~ Blackfriars, London
~ Salary up to £40,000 p.a.
~ 1 day p/w WFH and flexible start & finish times available
~ Forward thinking Consultancy business
~ Full time, permanent opportunity

I am delighted to be partnering with a highly regarded consultancy business, who specialise in cognitive analysis in order to better facilitate professional growth, in their search for an experienced Executive Assistant to support their Founding Director.

This is a fantastic opportunity to join a people-centric business as part of a collaborative and sociable team.

Key duties will include:
– Full diary management including prioritising time, scheduling and rearranging appointments
– Ensure appropriate time is safeguarded for important company and contractual commitments
– Mailbox management, monitoring and flagging incoming mail, and when appropriate sending replies under own signature or preparing drafts for the Director
– Provide support for other ad-hoc business activities related to the wider business
– Book international travel and accommodation, and provide itineraries for all business travel
– Manage reconciliation of Director’s credit card with appropriate receipts
– Support organisation for a range of meetings and events at internal/external venues for the wider team
– Organise the invites and maintain a schedule of guest speakers for weekly internal lunchtime seminars, working alongside the events team if required
– Working as a team with the other EA’s/PA’s to help with cover when they are absent / on annual leave

In order to be considered you must have:
– Excellent communication skills, ability to represent the business in a professional manner in all situations;
– Demonstrable experience in administering multiple projects and tasks and the communications surrounding these;
– Experience of managing a complex diary;
– Strong IT literacy (Microsoft Word, PowerPoint & Excel) and extensive experience in google suite/email systems;
– Excellent organisational skills, with experience of having to work under pressure and managing conflicting demands whilst remaining calm.
– Successful track record of operating in EA roles including diary management support at a senior level;
– A keen sense of personal impact
– Highly confidential and discreet

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