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Legal Personal Assistant / PA

4 July 2024

The Candidate

The ideal candidate will have minimum 4-5 years of experience in a similar position – preferably with a dispute resolution team. They will have excellent document production and organisational skills and attention to detail.

They will have strong communication skills and will be client oriented. A natural ability to be proactive and take initiatives will be appreciated, as well as a can-do attitude and a real capacity to take ownership for projects and tasks.

A good candidate will also be a team player, who can be flexible, take initiative and step in to help colleagues where required.

Responsibilities

  • Diary management and organising travel and accommodation (including assisting overseas clients with travel and accommodation arrangements)
  • Assisting with monthly billing and expenses
  • Assisting with time recording and tracking non-chargeable time on interviews, business development etc
  • Management of fee earner contacts
  • Document production and correspondence
  • Digital Dictations
  • Liaising with clients
  • Filing – both hard copy and electronic
  • Assisting fee earners in business development activities – taking the lead when putting together marketing material and pitch documents.
  • Tracking BD events and diarising for follow up for key contacts at appropriate intervals.
  • Liaising directly with contacts/potential clients to arrange BD events, lunches, etc.

Required Skills

  • Recognises that the PA team shares responsibility for the work.
  • Recognises the importance of working as part of a team and promotes team spirit. Willingly assists other team members and shares knowledge.
  • Seeks work to do when not busy.
  • Responds to queries in a helpful, courteous and professional manner.
  • Adds value by ensuring that the client experiences the highest quality of service at all times.
  • Clarifies deadlines with fee-earners and establishes the relative urgency of tasks.
  • Anticipates the requirements of fee-earners in preparation for meetings, deadlines, etc and proactively looks for opportunities to add value.
  • Technically competent in all relevant applications and templates.
  • Proactively looks for opportunities to improve IT knowledge.
  • Ability to draft short correspondence to a consistently high level with minimal errors e.g. internal emails and administrative issues.
  • Fast and accurate production of all documents and correspondence. High level of attention to detail.
  • Actively manages fee-earners’ diaries. Exercises good judgement with regard to priorities and resolves conflicting appointments. Makes resource and travel arrangement e.g., hotels, visas, transfers, etc and provides an itinerary.
  • Establishes and remembers the different preferences of fee-earners.
  • A can do, will do attitude – does not just see role as a 9.30 to 5.30 job. Shows flexibility around lunch breaks and office hours as work demands e.g., on Court days.
  • A proactive as opposed to reactive approach to the role.

Pay range

£48,000+

Working Hours

3pm-9pm

Full time office based

City of London

07831 217888

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