Purchase Ledger Clerk

5 July 2024

My existing exclusive client is looking for a Purchase Ledger superstar to join their team asap
Reporting to the Financial Controller, this role requires an experienced, pro-active self starter with a strong work-ethic. They should be prepared to support the business, by accurately recording invoices, credit notes, and payments on the supplier ledger. This role requires interaction with the procurement department in particular, as well as the rest of the business to ensure purchase orders, delivery notes and invoices are matched in a timely manner.
Internal and external communication should reflect our corporate culture and values.

Key Duties and Responsibilities
* Have accountability for the accounts payable ledger
* Match purchase invoices to delivery notes and purchase orders
* Resolve any issues with non-matching
* Run the weekly supplier payment runs
* Reconcile supplier statements on a monthly basis
? Ensure the month end timetable tasks for Accounts Payable are completed and to deadlines
? Produce and review aged creditor reports, for old invoices, debit balances and general ledger
? Code manual invoices and credit notes, then post to the ledger
? Ensure all invoice and credit notes posted on NAV ERP have the correct documents attached as support
for the transaction in line with our obligations for VAT
? Download invoices from supplier portals
? Keep a list of suppliers where the invoices need to be downloaded from a portal, together with their
website, username and password.
? Ensure any invoices on hold are flagged as such on NAV ERP, together with comments why the invoice
is on hold and proactively held resolve any on hold issues
? Chase up invoices and credit notes through the approval system
? Manage the Accounts payable inbox
? Send remittances out to suppliers
? Maintain the vendor list, ensuring accounts supplier details are up to date including contact details, credit
limits and payment terms
? Set up new suppliers
? Work with procurement on the supplier onboarding process
? Process and pay Employee expenses on a monthly basis
? Process Company credit card expenses and reconcile statements on a monthly basis
? Work with the Financial Controller on Accounts Payable projects to create efficiencies.
? Communicate with suppliers regarding the status of their invoices and when they are due for payment
? Proactively work with suppliers to increase credit levels and payment terms
? Perform a quarterly review report of the credit worthiness of key suppliers
? Contribute to determining expenses and Company credit card policies and procedures
? Help populate actuals in the weekly cashflow file
? Update daily balances in the weekly cashflow file

AAT Studier or qualified by experience (Accounts Payable)
? Demonstratable experience of Account Payable ledger management
? Likely to have successfully worked in Accounts Payable for 2+ years in a similar sized business
? Strong preference for Microsoft NAV experience and familiarity
? A hands-on, can-do attitude
? A systematic and pro-active approach to tasks, able to time manage and prioritise workload.
? Excellent written and verbal communication skills.
? Strong attention to detail and adherence to sometimes challenging deadlines
? Able to work as part of a team.
? Excellent IT skills – MS Office including Excel Pivot Tables, email, ERP systems, preferably NAV and Jet Reports

Competitive benefits are

25 Days annual holiday entitlement
Company Pension Scheme.
Westfield Health Care Plan.
Free car parking.
Extra days holiday for Birthday and family time each year (1.5 Days).
Special Birthday vouchers.
Open plan air-conditioned modern working environment.
Free artisan coffee and refreshments.
3.30pm finish on a Friday.
Annual Staff Events calendar.
Varied Vending Machines on site for purchase of items throughout the day.
Outdoor areas to enjoy lunch breaks.
Incentivised Staff Suggestion scheme.

Please apply

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